Help Us, Help You, Reach More Fans

How do you let your fans know where you're playing next?

As an artist (or their manager), you probably post your upcoming events on the artist website, possibly the manager's website, and then hit social media, right?

But how many people actually visit any of these websites, or happen to stumble across your particular event in this vast, algorithmically curated plethora of hodge-podge posts?

Yeah... we think so too. And that's why we created LimitedPlay!

The concept is simple: provide a single platform to:

1. Allow artists/managers to create 'shared' events that automatically appear on each other's profiles and websites, and
2. Give fans a better way to search for and find their favorite 'live' performances all in one place

This way, your fans can follow, engage, and support your growth without you having to duplicate events in multiple locations.

To get started, simply create your artist profile, update your contact and social media information, and showcase your talent by adding some photos and videos. Fans love knowing details and would be more inclined to visit your 'live' performances if they could interact with you via our 'Latest Chatter' to keep their interests peaked.

So, if you are an undiscovered solo artist, cover band, high school band, garage band, DJ, or busker, a known choir, orchestra, or symphony, or an already established artist who just wants to continue expanding their fanbase, you can now let the rest of the world know who you are, what your music genre is, and where they can find you playing next.

Anyone who is authorized by the artist to manage their affairs can become an 'Artist Manager'. For a solo artist it may be the artist themselves, whereas for a band it could be the band manager, promoter, or even a band member who has been delegated the responsibility. It is up to the artist to decide who will be the single point of contact to manage their presence not only on LimitedPlay, but also on any associated artist and/or venue websites.

Becoming an Artist Manager

To become an artist manager, simply register as a regular user and once signed in, select 'Options | Manage' from the menu. Your manager page will open, listing the artist(s) and venue(s) you have created and/or are managing. Click the 'Manage Artist' button located on the right-hand side of the 'Artists' title to begin your registration process. Follow the instructions provided in the registration pages to complete the process and become the artist manager.

When done, you will have 'partial' artist update privileges until your manager 'Status' has been verified (a process that can take up to 24 hours, but is usually completed within an hour). Once verified, your artist status will be changed from 'In-Review' to 'Active', granting you full editing privileges including the ability to add the artist to the 'Artist Lineup' list when creating Events.

NOTE: When applying to become a manager of a new artist, take great care when specifying the artist name that in turn generates the artist 'URL Reference'. You can later change the artist name (if need be), but once the 'URL Reference' is set, it cannot be changed. Therefore, make sure that not only is the spelling correct, but that it is also esthetically pleasing and obvious to users as the browser address link.

Viewing the Artist Manager List

After you register as an 'Artist Manager', the artist name you registered will appear in the 'Options | Manage' page in the 'Artists' column. The list contains both the artists you are managing and any 'New' artists you created when adding events. The 'Role' and 'Status' designations identify each artist and their relationship to you as follows:

Role

Creator ➞ designates you as the artist creator

Manager ➞ designates you as the artist manager

Status

In-Review ➞ has partial editing privileges

Active ➞ has full editing privileges

NOTE: Artists with status 'Creator' (artists that you added because they were not found when creating events), will automatically 'drop off' the list when a manager for that artist takes over as their manager. Contact the artists you created and encourage them to take on the role of manager in order for them to have full control of their artist profile information.

NOTE: Until a manager takes over the artist you created, you will continue to have 'partial' editing privileges for that artist.

If you are the artist creator or manager you can change their profile information by first selecting 'Options | Manage' from the menu to display a list of artists that you have created or are managing. To edit an artist, click the artist name and when their profile page displays, click the 'Details more...' button (located on the bottom-right corner of the photo) to display their detailed information.

When the page opens, click the corresponding 'Edit' buttons (located on the right-side of each title) to edit the related details.

NOTE: Both artist creator and manager can edit the artist 'Description' (name, slogan, established/disbanded date, location, and short/full description), 'Artist Type', 'Playing At', and 'Artist Genre', but only managers can edit the artist 'Contact/Links'.

NOTE: Artists who do not have a manager (because they were created by an 'associate' manager when creating events), can have their profile information changed by the creator. But once an artist manager is registered and approved to take over management of that artist, only they can change that artist's profile information.

Location

In the 'Description' edit page, the location of the artist's home base plays a significant role when creating 'Online' events. Unlike 'Public' and 'Custom' events where a location is required, 'Online' events have no location. And therefore, LimitedPlay uses the artist's latitude and longitude coordinates in the 'Event Search' page to locate any 'Near By' online events for the user.

If you are the artist manager you can change their Contact/Links information by first selecting 'Options | Manage' from the menu to display a list of artists that you are managing. To edit an artist, click the artist name and when their profile page displays, click the 'Details more...' button (located on the bottom-right corner of the photo) to display their detail information.

When the page opens, click the Contact/Links 'Edit' button (located on the right-side of the title) to edit the details.

NOTE: Both artist creator and manager can edit the artist 'Description' (name, slogan, established/disbanded date, location, and short/full description), 'Artist Type', 'Playing At', and 'Artist Genre', but only managers can edit the artist 'Contact/Links'.

Links

Use the provided link fields to specify the artist home pages on various social media websites. If left blank, they will not be displayed on the artist 'Details More' page.

Artist Key

Use the 'Artist Key' to display your LimitedPlay self-maintaining event schedule in multiple locations, including your existing artist website. See Display Events On Multiple Websites for more information.

Contact Email and Phone

Use the 'Public' contact email and phone number fields to allow other users to contact the artist manager. If left blank, they will not be displayed on the artist 'Details More' page.

Please be aware that only signed in users can see the artist 'Public' phone number or contact the manager via email.

NOTE: To further protect your privacy, users wishing to contact the artist manager via email can only do so anonymously. This means when a user sends you an email, they will only see the artist's LimitedPlay URL reference (the 'Public' email you specified will be hidden). When you receive their email and wish to respond, you can do so using their email address embedded within the email you received.

If you are the artist creator or manager, you can navigate to the profile page by first selecting 'Options | Manage' from the menu to display a list of artists that you created or are managing. To change their photo, click the artist name and when their profile page displays, click the photo 'Change' button (located on the bottom-center of the profile photo).

NOTE: Artists who do not have a manager (because they were created by an 'associate' manager when creating events), can have their profile photo changed by the creator. But once an artist manager is registered and approved to take over management of that artist, only they can change that artist's profile photo.

Once in the 'Artist Change Photo' page, click the file 'Browse' button to open a dialog box where you can either:

1. Find a photo on your device, or
2. Enter (copy/paste) a browser URL path/file name (i.e., www.mysite.com/images/myimage.jpg) to import the image

When the image is displayed, you can resize/use the 'Crop' area to select which part of the image you want to use. Additional controls such as Zoom In/Zoom Out, Move Up/Down, Move Left/Right, and Reset Image/Crop can be used to select the desired section of a large image. For best results use images that are at least 640x360 pixels in size.

NOTE: When using a browser URL path/file name, you may encounter a file name length limitation. For example, when using a Facebook image, the displayed URL link in the browser you copy/paste may be too long for the dialog box to read. This is a browser limitation/issue and a simple workaround is to first save the image to your local device using a 'short' name before navigating to it and selecting it in the dialog box.

If you are the artist creator or manager you can change their profile information by first selecting 'Options | Manage' from the menu to display a list of artists that you have created or are managing. To edit an artist, click the artist name and when their profile page displays, click the 'Details more...' button (located on the bottom-right corner of the photo) to display their detail information.

When the page opens, click the corresponding 'Edit' buttons (located on the right-side of each title) to edit the related 'Artist Type', 'Playing At', and 'Artist Genre'.

NOTE: Artists who do not have a manager (because they were created by an 'associate' manager when creating events), can have their profile information changed by the creator. But once an artist manager is registered and approved to take over management of that artist, only they can change that artist's 'Type', 'Playing At', and 'Genre'.

Changing Artist Type

In the 'Artist Type' edit page, tell the audience what type of artist they are by selecting the corresponding checkboxes. In most cases 1 or 2 will be sufficient to describe their physical presence, but you can select up to 5 types.

Changing Playing At

In the artist 'Playing At' edit page, tell the audience where the artist typically plays at by selecting the corresponding checkboxes. Select as many as are appropriate to describe where fans can hear the artist play.

Changing Artist Genre

In the 'Artist Genre' edit page, set the artist's genre by selecting the corresponding checkboxes. Be specific in describing the type of music the artist performs by selecting the appropriate genres/sub-genres. The more specific you are, the better. But don't oversell the artist. The audience will know and appreciate a streamlined list of genres that reflects the artist's music style. You can select up to 20 genres, including sub-genres.

NOTE: You do NOT need to select the related base genres when you select a sub-genre. For example, when you select 'Dance / EDM » House » Progressive House', there is no need to select either 'Dance / EDM' or 'House'. They are automatically associated and will only limit your total genre count.

To better connect artists with fans, LimitedPlay not only allows artist managers to create and customize their profile, but to also add continuously evolving 'Artist Members', including their name, photo, role duration, and a brief description for each.

As an artist manager you can edit the artist members list by first selecting 'Options | Manage' from the menu. Click the artist name you are managing and when their profile page displays, click the 'Details more...' button (located on the bottom-right corner of the photo) to display additional artist details.

If you are the artist manager, click the 'Manage Artist Members' button (located on the right-side of the 'Artist Members' title) to edit the list.

Adding a Member

Clicking the 'Add Member' button opens 'New Artist Member' page where you can use the DropDown to add a member either as:

1. Non-Registered Artist Member: Photo will need to be manually updated by the artist manager because it is not associated with a registered LimitedPlay user.
2. LimitedPlay Registered User: Photo will automatically change when registered user changes their profile photo (preferred).

Use the 'Member Details' section on the bottom to set specific attributes for the artist member that relate to the current artist, including display mode, status, start date, end date, first name, last name, title, and description.

HINT: As a manager, you can initially create all artist members using the 'Non-Registered Artist Member' option. Then when a member registers with LimitedPlay, select 'LimitedPlay Registered User' from the DropDown to link their profile so they automatically inherit all the benefits listed in the 'Associating a Registered User' section (see below).

Editing a Member

Clicking the 'Edit Member' button (located under each artist member photo) opens the 'Edit Artist Member' page where you can change their properties. If the artist member is already associated with a 'LimitedPlay Registered User', then their user 'Profile' photo will display. For a 'Non-Registered Artist Member' you can change their photo as needed along with the rest of their details displayed on the bottom.

Associating a Registered User

Associating a 'LimitedPlay Registered User' with an artist member is highly recommended as it not only promotes the artist, but also automatically enables the following artist member benefits:

1. The ♫ icon will identify the user as an artist member to their fans throughout LimitedPlay when adding comments, replies, photos, videos, etc.
2. The associated artist member photo will automatically change when the registered user changes their profile photo
3. On the artist 'Details more...' page, the 'Artist Member' card will highlight their duration date in 'gold' and include a link to the registered user where fans can see all the artists the member is associated with
4. On the artist 'Details more...' page, the 'Artist Member' card will display a button for the registered user to edit their own artist member details, and
5. The registered user profile page will automatically display a history of artists the user is currently a member of, or has been associated with in the past.

NOTE: Once an artist member is associated with a 'LimitedPlay Registered User', that link becomes permanent. If for any reason their card needs to be hidden from view (in both the artist and the user's profile page), the 'Display' option can be set accordingly. Notice that only artist managers have access to the 'Display' option (registered artist members editing their own details cannot change the display status).

Show/Hide Member

The 'Display' option sets the artist member display not only in the current artist 'Details more...' page, but also on the registered user's profile page. On rare occasions this option can be used to hide the member associated with a specific artist from public view.

NOTE: Only artist managers have access to the 'Display' option (registered artist members editing their own details cannot change the display status).

Changing Member Status

The 'Status' option has been implemented to identify members who have left the artist (i.e. band members) but you wish to retain their contribution history. Changing from 'Active' to 'Inactive' will not only move their card to the end of the 'Artist Members' list on the artist 'Details more...' page, but will also gray out the card to visually notify fans that that artist member is no longer with the artist.

NOTE: When the status is changed to 'Inactive', an end date is also required to correctly reflect the member duration with the artist.

If, as an artist manager, you find that our Genre list does not clearly represent your music style, or you would simply like to contribute to our continuously evolving list, you can submit your suggestions using the 'Genre Append Request' form.

To navigate to the form, first select 'Options | Manage' from the menu to display a list of artists that you have created or are managing. Click an artist name and when their profile page displays, click the 'Details more...' button (located on the bottom-right corner of the photo) to display their detail information. Open the 'Artist Genre' edit page (by clicking the 'Edit' button on the right-side of the title) and scroll to the bottom where you will see a 'NOTE' with a 'click here' link to the 'Genre Append Request' form.

Fill out the form using the included instructions and click the 'Send' button to submit your request to LimitedPlay.

NOTE: Feel free to submit multiple entries, if necessary, but keep in mind that LimitedPlay only reviews the submitted entries periodically and does not guarantee every request will be appended to our list.

Once you become an artist manager (see 'Become an Artist Manager' help above), you can manage artist events that will automatically display in the Event Search page, each artist(s) profile page (under 'Playing At'), and for 'Public' Events, on the associated venue profile page (under 'Upcoming Events').

To manage and start adding events, sign in and select 'Options | Manage' from the menu to display your 'Manage' page. In the 'Artists' list, click an artist name with 'Manager' as the 'Role' to open their profile page. If you are a 'verified' manager for that artist, you will see a 'Manage Events' button on the 'Playing At' heading that will allow you to create new events, 'Insert Copy' new events, edit existing events, deactivate (hide) events, or if an event was created by an associate manager, show/hide the event on the artist's profile page with a single click.

Similar to the artist 'Playing At' list, the 'Manage Events' list displays only the 'Upcoming Events' based on today's date, with 'Past Events' being accessible by clicking the button (located on the left-hand side of the 'Upcoming Events' header).

Notice that each event (both Upcoming and Past) also displays additional manager information not found on the artist's 'Playing At' list. Below each name, the event status is displayed (Active, Inactive, or Cancelled), along with who created the event (artist manager or venue manager).

NOTE: To indicate if an event was created by you or an associate manager, a 'Green' or 'Red' dot (located next to each event's 'Status') is used:

NOTE: Unlike the artist's profile 'Playing At' list, the 'Manage Events' page displays ALL events associated with the artist, including 'hidden' ones that an associate manager may have created but later decided to make 'Inactive'.

Creating a New Event

In the 'Manage Events' page click the 'New Event' button (located on the right-side of the 'Upcoming Events' title). When the page opens, fill in the required information (based on the event type) and click the 'Update' button on the bottom to save and display the event profile page.

See Create/Edit Artist Event for more information.

Creating an 'Insert Copy' New Event

In the 'Manage Events' page click the 'Insert Copy Event' button (located under each event thumb photo). When the page opens, the original event's data will be used to pre-populate the new event. The 'Insert Copy' feature will prove invaluable, especially in cases where the event details or the artist lineup is repetitive from week to week (i.e., for house bands). Just like with a 'New' event, you can edit any data (including the 'Artist Lineup' list), fill in all the required information (based on the event type), and then click the 'Update' button on the bottom to save and display the event profile page.

NOTE: The 'Past Events' can also be used to 'Insert Copy' events. Open the modal dialog box by clicking the 'Past Events' button (located on the left-side of the 'Upcoming Events' title) and click the 'Insert Copy' button under any event photo to create a new event using the original event's data.

See Create/Edit Artist Event for more information.

Editing an Event

In the 'Manage Events' page click the 'View/Edit Event' button (located under each event thumb photo). When the page opens, the event details will be displayed. Notice that editing of the event is based on who initially created the event and/or if a Venue Manager has taken over the event.

NOTE: To edit 'Past Events' in the 'Manage Artist Events' page, open the modal dialog box by clicking the 'Past Events' button (located on the left-side of the 'Upcoming Events' title) and then click the 'View/Edit Event' button under any event photo to view/edit an existing event.

See Create/Edit Artist Event for more information.

Changing an Event 'Display Status'

As an artist manager you can change how an event displays in the artist's 'Playing At' list by simply changing the 'Display Status'. This gives you full control over events that either a venue manager or an associate artist manager has created.

To change the display status, in the 'Manage Events' page click the 'Change Display Status' button (located under each event thumb photo). When the modal dialog box opens, toggle between 'Show' and 'Hide' to change the status.

NOTE: The display status only affects 'Active' and 'Cancelled' Events. It has no bearing on Events that are 'Inactive' because they are already hidden in the Event Search page and any associated artist and/or venue profile pages.

Viewing Artist Past Events

Similar to how the artist profile page works, past events in the 'Manage Artist Events' page can be displayed in a modal dialog box by clicking the 'Past Events' button (located on the left-side of the 'Upcoming Events' title). The displayed list will show any previous artist events in a chronological order, starting with the most recent first.

NOTE: Just like with 'Upcoming Events', you can use the 'Insert Copy Event' and 'View/Edit Event' buttons on 'Past Events' by clicking the corresponding button under any event profile photo.

NOTE: To zoom in on the image below use a 'Pinch' (use your thumb and index finger to make a pinching motion).

Managing and Promoting Artists can be a Challenge

To constantly market artists and keep their event schedules updated so fans know where they're playing next is challenging. And if you're an artist promoter/manager, that task grows exponentially with each artist and/or venue you represent.

Each time you book a gig:

1. How do you disseminate that information to fans in real-time?
2. How do you reflect those changes on all related websites?
3. Do you constantly spend time updating events on the artist, venue, and perhaps your own promoter/manager websites?
4. And just as important, how do you market that event?

LimitedPlay Can Help!

As an artist, or a promoter managing multiple client websites, now you can save both time and money using our unique 'collaborative' event approach to solve all those issues, and more. No more double data-entry, no more missing and un-synced events on client websites, and a built-in marketing tool to boot.

See the diagram above (and details below) on how simple it is to not only manage all your events from a single-point interface, but also how this automatic website event 'cross-posting' will all but ensure an uptick in your marketing strategy.

NOTE: To preview a 'Live' example of a fully customizable event list, click here

LimitedPlay is changing the landscape of how local 'live' events are created, managed, and displayed to the world.

Your website no longer needs to be an island!

When an artist manager creates an event in LimitedPlay, that same event will automatically appear not only on the venue's profile page and website, but also on any related artist page(s) associated with the event. Similarly, when a venue manager creates an event on their profile page, that event will in-turn appear on all associated artist profile page(s) and their respective website(s).

What is this magic?

It’s no magic. We’re simply giving promoters, managers, and their respective artists a convenient way to market themselves and their talents. Not only will fans be able to search for and find the events in LimitedPlay, but now other artist and venue websites will automatically display your events by association.

It is an easy way to broaden your exposure and let both existing and potential fans know where the artists are playing next.

NOTE: This automatic 'cross-posting' of events to multiple websites is completely different from manually sharing an event on a social media platform like 'Facebook' or 'X'. See Share Content for more information.

Set it up once and forget it!

There are several ways to set up your website so it automatically 'mirrors' the events that are displayed on your LimitedPlay profile page. All you need is your artist {URL Reference} (located in your Edit Artist Profile page) and your {Artist Key} (located in your Edit Artist Contact Information page).

Use the following syntax to display the 'default' artist event list in your browser:

https://LimitedPlay.com/API/Artist/{URL Reference}/{Artist Key}

This will return a 'responsive' list that will automatically stack (image on top with text on bottom) when the browser width is less than 992 pixels (typically when viewed on mobile or tablet devices). To further customize the display, use the following QueryString options:

With the above options, you can customize the event list display on your website as needed. For example, to hide the event type, hide the cost, and display the full event description, append the QueryString options with:

https://LimitedPlay.com/API/Artist/{URL Reference}/{Artist Key}?ShowType=No&ShowCost=No&ShowEventDesc=Full

Note: To customize, preview, and copy the QueryString URL Syntax using the above configuration options, click here

Once you've settled on the configuration options, adding your LimitedPlay Event List to your website takes just a few steps. There are 3 different ways you can configure a page on your website to 'mirror' your event list. By adding a few lines of code (see choices below), the event list will then be completely managed from LimitedPlay without the need for double-data entry, or to update your event schedule in multiple website locations.

NOTE: You will need access to your website domain in order to add the event list to a page, and therefore we recommend that your website 'administrator' perform these one-time changes.

The simplest way to add your LimitedPlay event list to your website is to use an 'iFrame'. In fact, many websites use this technique to 'Share' content such as photos or videos with other websites.

To use an iFrame, simply copy the code below to a page on your website where you want to display the event list and replace the 'src' string with the one you configured in the artist Event List Preview page.

    
    <div style="width: 100%; height: auto; background-color: #ffffff; border: 1px solid #e2e9ed;">
        <iframe id="LimitedPlayEventList"
            title="LimitedPlay Event List"
            frameborder="0"
            height="600"
            width="100%"
            src="https://limitedplay.com/API/Artist/{URL Reference}/{Artist Key}?ShowType=No&ShowCost=No&ShowEventDesc=Full">
        </iframe>
    </div>
    

NOTE: The <div> wrapping the <iFrame> was added as an example of how to customize the display box. Alternatively, you can use a 'class' to style the <div> or remove it entirely.

Although using an iFrame to 'mirror' your event list may seem convenient, there are some browser limitations that make the display formatting challenging. For example: the iFrame height (set to 600 pixels above) does not always scale automatically with the number of event records displayed. This causes a second 'iFrame' vertical scroll bar to pop up in some browsers.

An iFrame also operates in a 'sandbox' (to prevent against bad actors) and that further restricts its operation and display. You can find more information on how to customize an iFrame on MDN Web Docs or by searching for iFrame on the Internet.

Instead, LimitedPlay recommends using option 2) below to have more control over your event list display.

To have better control over your formatting display, we recommend using JavaScript fetch() to retrieve the event list. Two template files have been provided so you can copy and customize the display at will:

lp-event-list.css ➞ contains default css classes and variables to customize the event list display

lp-event-list.js ➞ contains getEventList() function that uses JavaScript fetch() to retrieve the event list

These 2 files are the same files used by LimitedPlay to display your event list when you use an iFrame. By copying them to your website, you will have complete control of how your event list is displayed, including fonts, colors, sizing, etc. Follow these 2 steps to get the event list configured on your website:

Step 1: Copy and save the 2 template files locally

Click each file link above and use 'Save As' in the browser to save the file locally.

Then in the 'lp-event-list.js' file, un-comment the 'Artist' url line:

let url = "https://LimitedPlay.com/API/Artist/{URL Reference}/{Artist Key}?Format=Custom";

by removing the 2 preceding '//' slashes. Remember to also update the {URL Reference} and {Artist Key} using your artist values. That is all that is required to retrieve the event list using the default options.

NOTE: Find your artist {URL Reference} on your Edit Artist Profile page and your {Artist Key} on your Edit Artist Contact Information page.

NOTE: Use the artist Event List Preview page to customize your configuration options. Then simply replace the 'https://LimitedPlay.com/API/Artist/{URL Reference}/{Artist Key}?Format=Custom' string section with the 'URL Syntax' from the preview page. Just make sure 'Format=Custom' is included in the string to return the correct html version of the event list.

NOTE: Use the 'lp-event-list.css' file to customize the event list display on your website. In most cases the variables defined on top of the file will be sufficient to blend the event list with your website (i.e. change background color to black and text to white), but you can also fully customize the display by editing any of the logically named 'classes' found below the variables.

Step 2: Upload and reference the files on your webpage

After making changes to the .css and .js files as outlined above, upload both files to your website (i.e. using an FTP Client).

Then, in the <body> section of the page where you want the event list to be displayed, copy the code below to add a reference to both files, and indicate on the page where the event list will appear:

    
    <body>
        <!-- Add css and js reference files, and call getEventList() function to populate the 'lp-event-list' div. -->
        <link rel="stylesheet" href="lp-event-list.css" /">
        <script src="lp-event-list.js"></script>
        <script type="text/javascript">getEventList();</script>
        .
        .
        <!-- Place the <div id="lp-event-list"></div> on the page where you want to display the event list. -->
        <div class="lp-event-list-container">
            <div id="lp-event-list"></div>
        </div>
        .
        .
    </body>
    

NOTE: The <div> wrapping the <div id="lp-event-list"></div> was added as an example of how to customize the display box using an already defined css class 'lp-event-list-container' in 'lp-event-list.css'. Several variables have been created in the 'root' section of the css file that you can use to blend the event list with your website color scheme. Remember that you can also change any of the classes in the css file to customize the display at will.

NOTE: Depending on how your website is organized, you may have to add a 'path' to the file names if they are not located in the same directory as the webpage that will display the event list. For example, if your css file was uploaded to a /css sub-directory, append the path as href="../css/lp-event-list.css" Similarly, if your js file was uploaded to a /js sub-directory, append the path as src="../js/lp-event-list.js"

And that's it!

Refresh your webpage, and you should see the event list from your LimitedPlay profile page 'mirrored' on your website. You can add, delete, and edit your events in LimitedPlay and the changes will be automatically reflected 'everywhere' - on your website, on any other artist websites who are part of the same event, and for 'public' events, also on the venue's website.

And the best part is: the events are self-maintaining, meaning they will automatically drop off the list when expired. Expired, but never gone because they will always be viewable via the 'Past Events' link, and accessible by managers to use as an 'Insert Copy' when creating new events.

LimitedPlay also supports a 'Json' array event list if you would like to have complete control over your formatting display.

Use JavaScript to fetch() the list by specifying the end point with a QueryString of 'Format=Json':

https://LimitedPlay.com/API/Artist/{URL Reference}/{Artist Key}?Format=Json

NOTE: Find your artist {URL Reference} on your Edit Artist Profile page and your {Artist Key} on your Edit Artist Contact Information page.

Unless a network error occurs, the Json array will return at least a single record with the following statusCode and statusDesc:

Below is a Json array sample showing the name/value pairs for an 'Artist' event list.

NOTE: LimitedPlay supports 4 types of events that artists can create: Public, Private, Online, Custom. Because online events are GMT based, the eventTypeDesc is used to show the correct time zone based on the user's passed in Local Date/Time via the fetch() call in 'lp-event-list.js' file.

For Example, if an online event was created, the following would be returned for a user on the west coast, with the correct event start/end date and time computed:

"eventType": "Online Event"

"eventTypeDesc": "Time Zone: GMT -07:00 (Pacific Daylight Time)"

    
    [
        {
            "statusCode": "200",
            "statusDesc": "OK",
            "rowNum": "1",
            "eventName": "Felisha And The Jazz Rejects, Mya, Fully Loaded, JT James @ The Roxy Cabaret",
            "eventNameMin": "The Roxy Cabaret",
            "eventStatus": "",
            "eventType": "Public Event",
            "eventTypeDesc": "",
            "eventURL": "https://limitedplay.com/Event/f32e7d37f3f64da68d9dc27067c3d670",
            "eventPhoto": "https://limitedplay.com/Media/Event/20241025/qpkazm0m3hw.jpg",
            "venueName": "The Roxy Cabaret",
            "venueURL": "https://limitedplay.com/Venue/The-Roxy-Cabaret",
            "venueAddr": "Vancouver, British Columbia, Canada",
            "eventDay": "Friday",
            "eventDateStart": "October 25, 2024",
            "eventDateEnd": "October 26, 2024",
            "eventTimeStart": "7:00 PM",
            "eventTimeEnd": "3:00 AM",
            "eventCost": "Cost: $12.00 - $16.00 CAD",
            "eventDescShort": "Concert series supporting female artists",
            "eventDescLong": "Concert series supporting female artists"
        },
        {
            "statusCode": "200",
            "statusDesc": "OK",
            "rowNum": "2",
            "eventName": "Marry Me, The Colony Farm Band, Fully Loaded, JT James @ The Roxy Cabaret",
            "eventNameMin": "The Roxy Cabaret",
            "eventStatus": "",
            "eventType": "Public Event",
            "eventTypeDesc": "",
            "eventURL": "https://limitedplay.com/Event/8e652a4f81524be8994cc14368535c2c",
            "eventPhoto": "https://limitedplay.com/Media/Event/20241102/5jmpqxysvkz.jpg",
            "venueName": "The Roxy Cabaret",
            "venueURL": "https://limitedplay.com/Venue/The-Roxy-Cabaret",
            "venueAddr": "Vancouver, British Columbia, Canada",
            "eventDay": "Saturday",
            "eventDateStart": "November 2, 2024",
            "eventDateEnd": "November 3, 2024",
            "eventTimeStart": "7:00 PM",
            "eventTimeEnd": "3:00 AM",
            "eventCost": "Cost: $12.00 - $15.00 CAD",
            "eventDescShort": "Come check out some local bands at The Roxy!",
            "eventDescLong": "Come check out some local bands at The Roxy!"
        },
        {
            "statusCode": "200",
            "statusDesc": "OK",
            "rowNum": "3",
            "eventName": "Eleanor Rising, Sweet Twang, Midnight Sparrows, Fully Loaded, JT James @ The Roxy Cabaret",
            "eventNameMin": "The Roxy Cabaret",
            "eventStatus": "",
            "eventType": "Public Event",
            "eventTypeDesc": "",
            "eventURL": "https://limitedplay.com/Event/fd5de8439a684777bb0bd11a4d09bf5f",
            "eventPhoto": "https://limitedplay.com/Media/Event/20241108/dnixww5cpg5.jpg",
            "venueName": "The Roxy Cabaret",
            "venueURL": "https://limitedplay.com/Venue/The-Roxy-Cabaret",
            "venueAddr": "Vancouver, British Columbia, Canada",
            "eventDay": "Friday",
            "eventDateStart": "November 8, 2024",
            "eventDateEnd": "November 9, 2024",
            "eventTimeStart": "7:00 PM",
            "eventTimeEnd": "3:00 AM",
            "eventCost": "Cost: $12.00 - $16.00 CAD",
            "eventDescShort": "The Roxy & Live Acts Canada Present:\r\nEleanor Rising, Sweet Twang, Midnight Sparrows",
            "eventDescLong": "The Roxy & Live Acts Canada Present:\r\nEleanor Rising, Sweet Twang, Midnight Sparrows"
        },
        {
            .
            .
            .
        }
    ]
    

As a starting point, you can download and use LimitedPlay css and js files to retrieve and format the event list on your website:

lp-event-list.css ➞ contains default css classes and variables to customize the event list display

lp-event-list.js ➞ contains getEventList() function that uses JavaScript fetch() to retrieve the event list

Use the 'self-explanatory' css classes defined in 'lp-event-list.css' to customize your display, and the sample fetch() function in 'lp-event-list.js' to iterate through the Json event list and generate your html code, as needed.

Unlike any other platform, LimitedPlay was designed with collaboration between artist and venue managers in mind. Create a single event with multiple artists, and that same event will display on each artist's profile page (under 'Playing At'), and for 'Public' events, also on the venue profile page (under 'Upcoming Events'). No duplication of data or events; just an easy way for artist and venue managers to work together and keep their fans informed about where they can see their favorite artists playing next.

To create and edit events, sign in and select 'Options | Manage' from the menu to display your 'Manage' page. In the 'Artists' list, click an artist name with 'Manager' as the 'Role' to open their profile page. If you are a 'verified' manager for that artist, you will see a 'Manage Events' button on the 'Playing At' heading that will allow you to create new events, 'Insert Copy' new events, and edit existing events.

NOTE: Unlike the 'Playing At' list on the artist's profile page, the artist 'Manage Events' page displays ALL events associated with the artist, including 'hidden' ones that an associate manager may have created but later decided to make 'Inactive'.

Creating a New Event

In the 'Manage Events' page click the 'New Event' button (located on the right-side of the 'Upcoming Events' title). When the page opens, first select the 'Event Type' from the dropdown that you wish to create:

• Public➞searchable event displayed in associated venue and each lineup artist (ideal for events at a venue with a physical address)
• Private➞non-searchable event (used only to append artist's 'Playing At' schedule)
• Online➞searchable event with no associated venue (used for artist 'Online' events)
• Custom➞searchable event with a custom location and no associated venue (ideal for buskers and home concerts)

Changing the event type also changes the 'required' fields that need to be filled out based on the above definitions. The easiest way to complete the form is to select the event type and work your way down the list, following the notes provided with each field. Some fields are optional while others are required, but how you set the event 'Name' is very important.

Event Name

The event name is used not only to identify the event in various artist and venue lists, but it will also be used in the 'Event Search' page by users looking for a specific artist or perhaps a venue name. Because of this, LimitedPlay recommends the following event name formats that will allow users to easily find the event by name:

• Public➞use format: Artist Name1, Artist Name2 @ Venue Name
• Private➞use format: Private Wedding (for example)
• Online➞use format: Artist Name1, Artist Name2 ONLINE!
• Custom➞use format: Artist Name1, Artist Name2 @ Location

IMPORTANT: In LimitedPlay, both Artist Managers and Venue Managers can create events that appear on each other's profile page and, in turn, be 'mirrored' on each of their associated external websites. This means that the same event name (i.e., Artist Name1, Artist Name2 @ Venue Name) will appear not only in the Event Search page and on each of the artist(s) profile pages, but for 'Public' events, also on the venue profile page.

As a general rule (for 'Public' events ONLY), the '@' is used to separate and more intuitively display the event name on corresponding pages:

• Event Search Page➞displays: Artist Name1, Artist Name2 (with a separate Venue Name link)
• Artist Profile Page➞displays: Venue Name (as a link to Event details)
• Venue Profile Page➞displays: Artist Name1, Artist Name2 (as a link to Event details)

NOTE: When an event schedule is 'mirrored' on an artist website, you can set the Event Name as 'Partial' or 'Full' to customize the display as needed. See Display Events on Multiple Websites for more information.

Adding a 'New' Venue (if not found)

For 'Public' events a venue is required. But if you search and can't find the venue you're playing at, you will have to first add it to LimitedPlay before selecting it in the event. Artist and venue managers are constantly adding local venues so in time a quick search for a venue is all that will be needed, but on the rare occasion you may have to add the venue yourself.

To do so, click the 'click here' link (under the 'Venue Name' search field) to add a 'New' venue. That will open a new browser page where you will be guided with instructions to add a new venue. When done, return to the event page and search/select the venue you just created.

See Add New Venue for more information.

Adding a 'New' Artist (if not found)

When populating the 'Artist Lineup' list and you can't find an artist that will be playing at the event, you will have to first add it to LimitedPlay before selecting it. New artists are constantly being added by associate managers, but on the rare occasion you may have to add the artist yourself.

To do so, click the 'click here' link (under the 'Artist Lineup' search field) to add a 'New' artist. That will open a new browser page where you will be guided with instructions to add the new artist. When done, return to the event page and search/select the artist you just created.

See Add New Artist for more information.

Creating an 'Insert Copy' New Event

Creating an 'Insert Copy' event works exactly like creating a 'New' event, with the only exception being the selected event information (including the 'Artist Lineup' list) will be used to pre-populate the new event. The 'Insert Copy' feature will prove invaluable, especially in cases where the event details or the artist lineup is repetitive from week to week (i.e. for house bands).

To create an 'Insert Copy' event, in the 'Manage Events' page click the 'Insert Copy Event' button (located under each event thumb photo). When the page opens, some of the original event data will pre-populate the new event fields. Just like when creating a 'New' event, change the 'Event Type' to change the required fields and edit your data accordingly. When done, click the 'Update' button on the bottom to save and display the event profile page.

Editing an Event

In the 'Manage Events' page click the 'View/Edit Event' button (located under each event thumb photo). When the page opens, the event details will be displayed. Notice that although the 'Event Type' is disabled, the rest of the event is editable, including the 'Artist Lineup' list for specific (event status and type eligible) artist managers.

NOTE: When Private, Online, or Custom events are created by an artist manager, they can only be 'Edited' by the same artist manager. But when a 'Public' event is created by an artist manager, LimitedPlay allows other artist managers to append their artist to the 'Artist Lineup' list, as needed. This means that a single artist can initialize a 'Public' event without knowing all the artists who will be performing at the event.

This collaboration between artist managers on 'Public' events can continue until the 'Venue' manager takes over. Because public events require a venue to be specified, when the venue manager takes over the venue from the artist manager, they will become the only manager who can now edit the event from that point forward (every other artist manager can view the 'Public' event in read-only mode).

See Take Over an Artist Event for more information.

Hiding an Event

In rare circumstances, an artist or venue manager may wish to 'hide' the event, whether temporarily or permanent. To hide an event, in the 'Manage Events' page click the 'View/Edit Event' button (located under each event thumb photo). When the page opens, change the status of the event to 'Inactive' and save.

NOTE: This will hide the event not only in the Event Search page, but also in all artist lineup and venue profile pages associated with the event.

Adding a 'Duplicate' Public Event

When you try to create a 'Public' event at a venue on the same date as an existing event, LimitedPlay will display a message warning you of the duplicate. This feature was implemented only as a precaution and will not prevent you from creating the duplicate event. Instead, the warning message will display a list of duplicate events (for that venue on that same date) that you can click to append instead of creating a new event.

NOTE: This check was added to prevent managers from creating duplicate 'Public' events and confusing users who are searching for events.

To facilitate collaboration, LimitedPlay allows artist managers to create 'Public' events at a venue, with the option for the venue manager to 'take over' the management of that event, if needed. This feature was implemented to give full control to venue managers of events taking place at their establishment while providing flexibility for the artist managers.

Keep in mind that taking over an event applies ONLY to 'Public' events created by an artist manager. 'Private', 'Online', and 'Custom' events created by an artist manager cannot be taken over.

Taking Over an Artist Managed 'Public' Event (how it works)

When an artist manager creates a 'Public' event, they will be entering the details, including the 'Artist Lineup'. In some cases, the artist manager may not even know all the artists who will be performing at the venue at that event. They are simply interested in creating a 'Public' event that their fans can find in the 'Event Search' page and see on both, their 'Playing At' and the venue's 'Upcoming Events' profile pages.

If there is no venue manager registered with LimitedPlay, the artist manager will retain control of the event. But, if there is a venue manager, they have the option to take over the event from the artist manager. And the process could not be any simpler: All they need to do is 'Edit' the public event (via the event profile page or their 'Venue Manage' page), where a modal dialog box will prompt them to take over as the 'New' manager for the event. From that point forward, the venue manager will have full control, including editing details and the 'Artist Lineup' list, while the artist manager(s) can view the details in read-only mode.

NOTE: When the takeover has taken place, a message at the top of the event 'Edit' page will notify all parties of the manager change.

NOTE: When the artist manager is still the 'manager' of that event, other 'associate' artist managers can also append their artist to that same event, essentially adding to the 'Artist Lineup' list. An example of this would be when a band playing at a pub creates a 'Public' event but does NOT include the DJ playing in-between their sets. The DJ artist manager can add the DJ to the 'Artist Lineup' list (as long as the venue manager has not taken over the event).

Once you have been validated as a manager, you can begin creating events that will appear on your, and any related artist and/or venue, profile pages. In the beginning, not every venue will be in the system to select when you are creating a 'Public' event. In such cases, you will have to first add the venue to LimitedPlay using a separate browser page.

Adding a 'New' Venue (if not found)

To add a venue in the event page, scroll partially down to the 'Venue' header section (displayed only for 'Public' events). Search for the venue first, and if it is not found, use the 'click here' link under the venue name search field to open a new browser page to add the new venue.

When the 'Create a New Venue' page opens, accept the acknowledgment to unlock the navigation menu on top and click the 'Venue' link. Use the 'Search for Existing Venue' option first to make sure that the venue's name does not exist in LimitedPlay. When you're satisfied, select 'Create a New Venue' from the dropdown and begin filling out the required information.

Many venues have websites or social media pages where you can find the information needed to complete the form. You can estimate their established date, find their address on a website to type/select their location, and copy/paste the short/full description, but take extra caution when entering their name.

Venue Name and URL Reference

The venue name is used to generate the venue 'URL Reference'. You can later change the venue name (if need be), but once the 'URL Reference' is set, it cannot be changed. Therefore, make sure that not only is the spelling correct, but that it is also esthetically pleasing and obvious to users as the browser address link.

HINT: For venues that share the same name (i.e., franchised bars, pubs, or clubs located in various cities), append the city or Unit# to the end of their name to generate the 'URL Reference'. As mentioned above, the venue name can later be changed (the city or Unit# removed from the name) after the venue is saved.

When the 'Venue Detail' page is filled out, click the 'Type' tab to check the appropriate options. If you're not sure, use your best judgement and remember that you (and eventually the venue manager) will be able to change all these values once the venue is created. When done, click the 'Update' button to add the new venue to LimitedPlay.

NOTE: When a 'New' venue is created, they will display in your 'Options | Manage' page but they will NOT be searchable, meaning they will not appear in the 'Venue Search' page until their status is approved.

NOTE: Venues can only be added from an event page (when creating a new event), except when you're registering to become a venue manager. In that case you can either 'Search for Existing Venue' to manage or 'Create a New Venue'.

Once you have been validated as either an artist or venue manager, you can begin creating events that will appear on your, and any related artist and/or venue, profile pages. In the beginning, not every artist will be in the system to select/add to the 'Artist Lineup' list for an event. In such cases, you will have to first add the artist to LimitedPlay using a separate browser page.

Adding a 'New' Artist (if not found)

To add an artist in the event page, scroll to the bottom of the page and under 'Artist Lineup' header, click the 'Add Artist' button. Search for the artist first, and if it is not found, use the 'click here' link under the artist name search field to open a new browser page to add the new artist.

When the 'Create a New Artist' page opens, accept the acknowledgment to unlock the navigation menu on top and click the 'Artist' link. Use the 'Search for Existing Artist' option first to make sure that the artist's name does not exist in LimitedPlay. When you're satisfied, select 'Create a New Artist' from the dropdown and begin filling out the required information.

Many artists have websites or social media pages where you can find the information needed to complete the form. You can estimate their established date and location, and copy/paste the short/full description from a website, but take extra caution when entering their name.

Artist Name and URL Reference

The artist name is used to generate the artist 'URL Reference'. You can later change the artist name (if need be), but once the 'URL Reference' is set, it cannot be changed. Therefore, make sure that not only is the spelling correct, but that it is also esthetically pleasing and obvious to users as the browser address link.

When the 'Artist Detail' page is filled out, click the 'Type', 'Playing At', and 'Genre' tabs to check the appropriate options. If you're not sure about every detail, use your best judgement and remember that you (and eventually the artist manager) will be able to change all these values once the artist is created. When done, click the 'Update' button to add the new artist to LimitedPlay.

NOTE: When a 'New' artist is created, they will display in your 'Options | Manage' page but they will NOT be searchable, meaning they will not appear in the 'Artist Search' page until their status is approved.

NOTE: Artists can only be added from an event page (when creating a new event or editing an existing one), except when you're registering to become an artist manager. In that case you can either 'Search for Existing Artist' to manage or 'Create a New Artist'.

As a Signed In LimitedPlay manager, you can add a photo or video for an artist, venue, or event that you are managing and place it at the 'front' of the photo/video list. This feature was implemented to allow managers more control over what users first see on their profile page (and the related 'Photos/Videos more...' page).

Manager added/edited photos and videos are always placed at the front of the list to showcase and promote themselves without taking away from fans who also want to contribute and show their appreciation. This means that any photo or video added by a fan will always be placed at the front of the list, except for those that are designated as 'Show as Manager'. Only managers can set this option when adding the photo or video, or toggle it when editing the media details.

Use this feature to show 3 or 4 'Manager' photos/videos to let the fans know who you are and what kind of music genre you are known for, but allow fans to engage, support, and add their own contributions to your profile page.

NOTE: As a visual queue, moving your mouse over the photo/video 'identifier label' (top-left corner of the thumb photo in the profile page) will display who added it (Manager or Fan), and where it was added from (Artist, Venue, or Event).

NOTE: Any photo/video added by a fan or manager to an artist, venue, or event will also automatically display on 'top' of the LimitedPlay home page. This is a great way to promote yourself as any user viewing the home page will see the photo/video with a corresponding link to take them directly to the artist, venue, or event profile page. Notice that any photo/video added from your 'Personal' profile page will not display on the LimitedPlay home page.

Adding a Manager Photo/Video

Adding a manager photo or video is identical to adding it as a fan (see: Add/View/Edit Photo/Video ), with the only exception being that as manager you will have access to several extra options in the 'Also Show Media in' section (at the bottom). Depending where the photo or video is being added from (artist, venue, or event), the appropriate checkboxes and dropdowns will be displayed for the manager to show it as a 'Fan' or 'Manager'.

Editing a Manager Photo/Video

Editing a manager photo or video is identical to editing it as a fan (see: Add/View/Edit Photo/Video ), but as manager of an artist or venue, you can change several display options depending on where the media was created. From any profile page (artist, venue, event, or user), click the photo/video thumb to open the modal dialog box and click the vertical '3-dots' to 'Edit'. When the details display, use the 'Show as Manager' and 'Show as Fan' toggle(s) to change how the photo/video will display in the corresponding profile pages.

Notice that when you toggle between the manager and fan show option, the photo/video will be re-sorted in its corresponding area by date.

NOTE: In addition to displaying the posted artist, venue, and/or event photo or video in their corresponding profile pages and their related media page, ALL the photos and videos you posted will also be listed in your user profile page sorted chronologically (dated from newest to oldest).